Google Workspace Business Plus Archived User Annual Plan
Google Workspace Business Plus Archived User plan provides secure, long-term data archiving for 12 months, ensuring compliance and accessibility.
- Archived User Access: Retain access to historical user data for compliance and auditing.
- 12-Month Plan: Secure your data archiving needs for a full year with predictable costs.
- Monthly Payments: Manage your budget effectively with convenient monthly payment options.
- Google Security: Benefit from Google's robust security infrastructure for your archived data.
Product Overview
Product Overview
This Google Workspace Business Plus Archived User plan is designed for organizations needing to retain user data for extended periods. It provides secure, long-term storage and access to historical information, ensuring compliance with regulatory requirements and enabling efficient data retrieval when needed.
Ideal for businesses of all sizes that experience employee turnover or require data retention policies, this plan ensures that critical information remains accessible without the cost of maintaining active user licenses. It integrates with your existing Google Workspace environment, offering a cost-effective solution for data archiving.
- Archived User Status: Designate users as 'archived' to retain their data while reducing licensing costs.
- Data Retention: Maintain access to emails, documents, and other user-generated content.
- Compliance Support: Meet legal and regulatory data retention mandates.
- Search and Export: Easily search and export archived data for audits or specific needs.
- Cost Efficiency: Significantly lower costs compared to maintaining active licenses for departed employees.
Ensure your organization's data is always accessible and compliant with this essential archiving solution.
What This Enables
Enable long-term data archiving for compliance
Enable teams to meet regulatory data retention requirements by securely storing historical user data. This ensures that all necessary information is available for audits and legal discovery without incurring the cost of active user licenses.
regulated industries, companies with high turnover, businesses with data retention policies
Reduce software licensing costs for departed users
Streamline IT operations by reducing unnecessary software expenses associated with former employees. This plan allows for the retention of essential data while optimizing license management and budget allocation.
organizations with regular employee departures, budget-conscious IT departments, companies seeking operational efficiency
Ensure access to historical user data
Automate the process of preserving critical business information from past employees. This ensures that vital data, such as emails and documents, remains accessible for future reference or operational needs.
businesses requiring historical data access, companies with knowledge management needs, organizations needing audit trails
Key Features
Archived User License
Retain access to all data associated with a user's account at a significantly reduced cost compared to an active license.
12-Month Annual Plan
Secure your data archiving needs for a full year, providing predictable costs and long-term data retention.
Monthly Payment Option
Manage your IT budget more effectively with the flexibility of monthly payments for your annual commitment.
Google Workspace Integration
Seamlessly integrates with your existing Google Workspace environment for easy management and access.
Data Search and Export
Easily search and export archived data for compliance, auditing, or specific business needs.
Industry Applications
Legal & Professional Services
Law firms and professional services organizations have strict data retention requirements for client communications and case files, making archiving essential for compliance and historical reference.
Finance & Insurance
These industries face stringent regulatory mandates for data retention and audit trails, requiring secure and accessible storage of historical financial and client data.
Healthcare & Life Sciences
Healthcare providers must maintain patient records and communications for extended periods, necessitating robust data archiving solutions to meet HIPAA and other compliance standards.
Manufacturing & Industrial
Companies in this sector often need to retain project data, communications, and operational records for compliance, quality control, and historical analysis purposes.
Frequently Asked Questions
What is an Archived User in Google Workspace?
An Archived User is a Google Workspace account status that allows you to retain a user's data indefinitely after they leave your organization. This plan specifically covers a 12-month period of archiving.
How does the Archived User plan differ from a regular user license?
An Archived User license provides access to the user's data for retention and retrieval purposes only, at a much lower cost than a full active user license which includes all collaboration and productivity features.
Can I access data for archived users?
Yes, you can search and export data from archived user accounts. This is crucial for compliance, legal discovery, and historical record-keeping.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.