Google Workspace Business Plus Archived-User Annual Plan
This annual plan provides secure, cost-effective archiving for Google Workspace Business Plus users, ensuring data continuity and compliance.
- Archived User Access: Maintain access to historical user data for compliance and reference.
- Cost-Effective Storage: Securely store inactive user data at a reduced annual rate.
- Data Continuity: Ensure critical business information remains accessible for future needs.
- Compliance Support: Meet regulatory requirements by preserving user data for defined periods.
Product Overview
Product Overview
This Google Workspace Business Plus Archived-User annual plan offers a dedicated solution for retaining data from former employees or inactive accounts. It provides secure, long-term storage for emails, documents, and other Workspace data, ensuring compliance and accessibility without the full cost of active user licenses.
Designed for businesses of all sizes that utilize Google Workspace, this plan is ideal for IT managers and administrators needing to manage user lifecycle and data retention policies. It integrates directly into the Google Workspace environment, allowing for straightforward management of archived information.
- Secure Data Archiving: Protects historical user data in a compliant and accessible format.
- Reduced Licensing Costs: Offers a cost-effective way to retain data from departed or inactive users.
- Compliance Assurance: Helps meet regulatory and legal data retention requirements.
- Data Accessibility: Enables retrieval of archived information for audits, legal discovery, or historical reference.
- Simplified Management: Integrates with existing Google Workspace administration for easy oversight.
Maintain essential data access and compliance affordably with this specialized Google Workspace archiving solution.
What This Enables
Retain departed employee data
Enable teams to maintain access to historical emails, documents, and other Workspace data from former employees. This ensures critical business information is available for compliance, audits, or future reference.
cloud-based productivity suites, user lifecycle management, data governance policies, regulatory compliance
Meet data retention regulations
Streamline compliance efforts by ensuring user data is preserved according to industry or legal requirements. This plan provides a structured method for long-term data storage, mitigating risks associated with data non-compliance.
regulated industries, legal discovery processes, audit trails, corporate governance
Reduce inactive license costs
Automate cost savings by moving inactive user data to a specialized archive plan. This avoids the expense of maintaining full active licenses for users who are no longer with the company.
subscription-based software, operational cost optimization, IT asset management, financial planning
Key Features
Annual Archiving Plan
Provides a cost-effective, yearly solution for storing inactive user data.
Google Workspace Integration
Seamlessly fits within your existing Google Workspace environment for unified management.
Data Security
Ensures your archived data is stored securely by Google.
Compliance Support
Helps meet regulatory and legal requirements for data retention.
Accessibility
Allows authorized personnel to access archived data when needed.
Industry Applications
Finance & Insurance
Requires strict data retention policies for regulatory compliance and audit trails, making archiving essential for financial and insurance operations.
Legal & Professional Services
Needs to maintain client records and case-related data for extended periods to meet legal obligations and support ongoing matters.
Healthcare & Life Sciences
Subject to stringent regulations like HIPAA, necessitating secure and long-term storage of patient and operational data.
Government & Public Sector
Operates under various public record laws and retention schedules, requiring systematic archiving of official communications and documents.
Frequently Asked Questions
What is an Archived-User plan?
An Archived-User plan is a Google Workspace subscription designed to store data from former employees or inactive accounts at a reduced cost, ensuring data is retained for compliance or historical purposes.
How does this differ from a regular Google Workspace license?
Regular licenses provide full access and functionality for active users. An Archived-User plan is for data storage only, offering a more economical solution for inactive accounts.
Can I still access data for an archived user?
Yes, administrators can access the archived data for compliance, legal discovery, or other necessary purposes, though the user themselves will not have active access.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.