Google Workspace Business Plus Archived User Annual Plan
Archive Google Workspace Business Plus user data annually to maintain compliance and access historical information for your business operations.
- Data Archiving: Securely store inactive user data for compliance and historical reference.
- Annual Plan: Cost-effective yearly commitment for predictable budgeting.
- Compliance Ready: Supports data retention policies and eDiscovery needs.
- Access Control: Maintain access to archived data when needed for audits or investigations.
Product Overview
Product Overview
Google Workspace Business Plus Archived User provides a dedicated solution for retaining data from former employees or inactive accounts. This annual plan ensures that critical business information remains accessible and compliant with regulatory requirements, even after a user departs the organization.
This service is designed for businesses that need to preserve historical data for legal, compliance, or operational reasons. It allows IT administrators to manage inactive accounts efficiently, reducing licensing costs while maintaining access to essential records for auditing, investigations, or future reference.
- Archived User License: Dedicated license for inactive accounts, preserving data without full user access.
- Data Retention: Ensures compliance with legal and regulatory data retention policies.
- eDiscovery Support: Facilitates searching and retrieving archived data for legal or internal investigations.
- Cost Efficiency: Reduces costs associated with active licenses for departed employees.
- Annual Commitment: Predictable annual billing for streamlined financial planning.
Maintain access to vital historical data and meet compliance mandates with this cost-effective archiving solution.
What This Enables
Retain inactive user data for compliance
Enable teams to meet regulatory data retention requirements by preserving historical user data. Streamline compliance audits and legal discovery processes with readily accessible archived information.
Cloud-based productivity suites, regulated industries, compliance-driven organizations, long-term data archival needs
Manage costs for departed employees
Automate the process of reducing software license spend for employees who have left the company. Support efficient IT asset management by converting active licenses to cost-effective archive licenses.
Organizations with employee turnover, IT asset management, budget-conscious IT departments, cloud software deployments
Facilitate eDiscovery and investigations
Provide IT and legal teams with the ability to search and retrieve specific data from archived accounts. Protection against data loss and ensure all relevant information is available for internal or external investigations.
Legal hold processes, internal investigations, audit support, data retrieval requirements
Key Features
Archived User License
Preserve data from inactive accounts at a reduced cost compared to active licenses.
Annual Plan
Benefit from predictable annual billing for easier budget management.
Data Retention Support
Meet legal and regulatory obligations by ensuring data is stored for required periods.
eDiscovery Capabilities
Facilitate quick and efficient retrieval of archived data for legal or compliance purposes.
Google Workspace Integration
Seamlessly integrate with your existing Google Workspace environment for unified management.
Industry Applications
Legal & Professional Services
Essential for retaining client communications and case files for extended periods to meet professional and regulatory obligations.
Finance & Insurance
Critical for adhering to strict data retention regulations and audit requirements for financial transactions and client records.
Healthcare & Life Sciences
Necessary for maintaining patient data and operational records in compliance with HIPAA and other healthcare regulations.
Government & Public Sector
Required to preserve public records and ensure accountability through long-term data archival for transparency and legal purposes.
Frequently Asked Questions
What is an Archived User license?
An Archived User license is a cost-effective option for retaining data from former employees or inactive accounts within Google Workspace. It preserves their data without providing full user access.
How long is the commitment for this plan?
This is an annual plan, meaning the subscription is for a full year with yearly payment.
Can I still access data from archived users?
Yes, administrators can access and search data from archived users for compliance, legal, or business needs.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.