Google Workspace Business Plus Archived User Annual Plan
Archive Google Workspace Business Plus user data annually, ensuring compliance and access to historical information for your business.
- Archived User Access: Retain access to historical user data and emails.
- Annual Plan: Cost-effective yearly subscription for long-term data retention.
- Compliance Ready: Supports data retention policies and eDiscovery needs.
- Business Continuity: Ensures critical business information remains accessible.
Product Overview
Product Overview
Google Workspace Business Plus Archived User Annual Plan provides a secure and cost-effective method for retaining historical user data. This solution is designed for businesses that need to maintain access to past communications, documents, and other critical information for compliance, legal, or operational reasons, without incurring the full cost of active user licenses.
This plan is ideal for organizations that have employees who have left the company or whose roles have changed, but whose data must be preserved. It integrates with the broader Google Workspace ecosystem, allowing for easy management and retrieval of archived content within your existing IT infrastructure.
- Data Archiving: Securely stores historical user data for compliance and retrieval.
- Cost Efficiency: Reduces licensing costs for inactive or departed users.
- Compliance Support: Aids in meeting regulatory data retention requirements.
- eDiscovery Capabilities: Facilitates searching and exporting archived data.
- Annual Commitment: Predictable yearly billing for budget management.
Maintain access to vital historical data while optimizing your software spend with this annual archiving solution.
What This Enables
Archive departed employee data
Enable teams to retain access to historical communications and documents from former employees. Streamline compliance by ensuring all necessary data is preserved for audit or legal requirements.
Cloud-based productivity suite, SaaS applications, Data retention policies, Compliance management
Meet regulatory data retention
Automate adherence to industry-specific data retention mandates. Support legal holds and eDiscovery requests by providing secure access to archived user information.
SaaS applications, Cloud-based productivity suite, Compliance management, Legal operations
Reduce software licensing costs
Streamline IT budgets by converting active user licenses to cost-effective archive licenses for inactive accounts. Optimize spend without compromising access to essential historical data.
SaaS applications, Cloud-based productivity suite, IT cost management, Subscription management
Key Features
Annual Subscription
Provides predictable costs and simplifies budget management for long-term data archiving needs.
Archived User Access
Allows retrieval of emails, documents, and other data from former employees or inactive accounts.
Compliance Support
Helps organizations meet regulatory requirements for data retention and eDiscovery.
Cost-Effective Storage
Offers a more economical solution for preserving historical data compared to active user licenses.
Google Workspace Integration
Seamlessly integrates with your existing Google Workspace environment for easy management.
Industry Applications
Legal & Professional Services
Essential for retaining client communications, case files, and compliance records for extended periods as required by regulations.
Finance & Insurance
Critical for meeting strict regulatory compliance and audit requirements for financial transactions and client interactions.
Healthcare & Life Sciences
Supports the need for long-term retention of patient communications and operational data for compliance with HIPAA and other regulations.
Government & Public Sector
Necessary for maintaining public records and ensuring data accessibility for audits, legal requests, and historical reference.
Frequently Asked Questions
What is an archived user in Google Workspace?
An archived user is an account for a former employee or an inactive user whose data is retained for compliance or historical purposes. This plan provides access to their data at a reduced cost.
How does this plan differ from an active Google Workspace license?
An active license provides full access to all Google Workspace services for a current employee. An archived user license primarily grants access to the user's historical data for retrieval and compliance, not for active daily use.
Can archived users still send or receive emails?
No, archived user accounts are not active and cannot send or receive new emails. The purpose is to preserve existing data, not to facilitate ongoing communication.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.