Google Workspace Business Plus Archived User Annual Plan
Securely archive Google Workspace data for compliance and eDiscovery with the Google Workspace Business Plus Archived User Annual Plan.
- Archived User Access: Retain access to historical data for compliance and legal needs.
- Annual Plan: Cost-effective yearly subscription for long-term data retention.
- eDiscovery Ready: Facilitate legal holds and data retrieval for investigations.
- Compliance Assurance: Meet regulatory requirements for data preservation.
Product Overview
Product Overview
Google Workspace Business Plus Archived User Annual Plan provides a cost-effective solution for retaining user data indefinitely for compliance and legal purposes. This plan ensures that all data associated with an archived user account remains accessible for eDiscovery, legal holds, and regulatory compliance without incurring the full cost of an active user license.
This service is ideal for businesses of all sizes that need to maintain historical data for former employees or inactive accounts. It integrates directly with your existing Google Workspace environment, allowing IT administrators to manage archived data efficiently and respond to legal or compliance requests with confidence.
- Data Archiving: Store user data indefinitely for compliance and historical reference.
- eDiscovery Capabilities: Enable legal holds and search across archived data.
- Cost Savings: Reduce licensing costs for inactive or departed users.
- Compliance Support: Assist in meeting data retention policies and regulations.
- Google Workspace Integration: Seamlessly works with your existing Google Workspace setup.
Maintain compliance and access critical historical data without the expense of active user licenses.
What This Enables
Ensure long-term data retention for compliance
Enable teams to meet regulatory requirements for data preservation by storing user data indefinitely. This ensures that historical information is available for audits and compliance checks without ongoing active user license fees.
Cloud-based productivity suites, regulated industries, data-intensive operations, hybrid cloud environments
Facilitate eDiscovery and legal holds
Streamline legal processes by enabling quick access to archived user data for eDiscovery requests and legal holds. This capability allows for efficient retrieval of specific information when needed for investigations or litigation.
Legal departments, compliance teams, businesses with litigation risk, cloud-native applications
Reduce costs for inactive user accounts
Automate cost savings by assigning an archived user license to former employees or inactive accounts. This significantly lowers overall Google Workspace licensing expenses while retaining access to their historical data.
Organizations with high employee turnover, businesses undergoing restructuring, companies optimizing SaaS spend
Key Features
Indefinite Data Retention
Preserve all user data for as long as needed, ensuring compliance and historical record-keeping.
eDiscovery and Legal Hold Support
Easily locate and preserve specific data for legal or compliance investigations.
Cost-Effective Archiving
Significantly reduce licensing costs for inactive or departed users.
Google Workspace Integration
Works seamlessly with your existing Google Workspace environment for unified management.
Annual Payment Plan
Benefit from predictable annual billing for long-term data archiving needs.
Industry Applications
Legal & Professional Services
Law firms and professional services organizations have strict data retention requirements and often need to access historical client communications and case files.
Finance & Insurance
These industries are heavily regulated and require long-term storage of financial transactions, client communications, and policy details for compliance and audits.
Healthcare & Life Sciences
Healthcare providers must comply with regulations like HIPAA, necessitating secure and long-term retention of patient communications and records.
Government & Public Sector
Government agencies are subject to public records laws and retention policies, requiring secure archiving of official communications and documents.
Frequently Asked Questions
What is an Archived User in Google Workspace?
An Archived User is an account that retains all its data indefinitely for compliance and eDiscovery purposes, but does not incur the full cost of an active user license.
How does this plan help with compliance?
This plan helps organizations meet data retention regulations by ensuring that all user data is preserved and accessible for audits or legal requirements.
Can I still access data from archived users?
Yes, administrators can access and search data from archived users for eDiscovery and legal hold purposes.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.