Google Workspace Business Plus Archived User Annual Plan
Securely archive former employee data with Google Workspace Business Plus Archived User Annual Plan, ensuring compliance and access for up to one year.
- Archived User Access: Maintain access to historical data for former employees for compliance and record-keeping.
- Annual Plan: Benefit from cost savings with a yearly payment structure for your archiving needs.
- Business Plus Features: Access core Google Workspace tools for data management and security.
- Compliance Ready: Support regulatory requirements by retaining user data in a secure, accessible format.
Product Overview
Product Overview
This Google Workspace Business Plus Archived User Annual Plan provides a cost-effective solution for retaining data associated with former employees for up to one year. It ensures that critical business information remains accessible for compliance, legal, or operational needs without requiring full user licenses.
Designed for organizations that need to manage user offboarding while maintaining access to historical data, this plan is ideal for IT managers and business owners seeking to balance security, compliance, and cost. It integrates with existing Google Workspace environments, offering a straightforward way to handle data retention for departed team members.
- Data Archiving: Securely store and access data from former employee accounts.
- Annual Cost Savings: Lock in pricing with a yearly subscription for predictable budgeting.
- Compliance Support: Meet regulatory and internal policy requirements for data retention.
- Reduced Licensing Costs: Pay a reduced rate for archived users compared to active licenses.
- Google Ecosystem Integration: Works seamlessly within your existing Google Workspace setup.
Ensure your business continuity and compliance by managing former employee data effectively with this annual archiving solution.
What This Enables
Securely retain former employee data
Enable teams to maintain access to historical emails, documents, and other data from former employees for compliance and audit purposes. Streamline the offboarding process by ensuring all essential information is preserved without ongoing active user costs.
cloud-based collaboration, data governance, regulatory compliance, user lifecycle management
Meet data retention requirements
Automate the process of archiving user data to meet industry-specific regulations and internal policies. Protect against data loss and ensure audit readiness by maintaining a secure repository of historical communications and files.
compliance-driven operations, digital record-keeping, risk mitigation, information security
Reduce active licensing costs
Streamline IT budgets by assigning archived user licenses at a reduced annual cost instead of full-price active licenses. Support efficient resource allocation by paying only for necessary data storage and access.
cost optimization, IT budget management, subscription management, operational efficiency
Key Features
Archived User License
Retain access to former employee data for up to one year at a reduced cost.
Annual Payment Plan
Benefit from predictable budgeting and potential cost savings with yearly billing.
Google Workspace Integration
Seamlessly manage archived data within your existing Google Workspace environment.
Data Security
Ensure the security and integrity of archived user data in Google's secure infrastructure.
Compliance Support
Assist in meeting regulatory and internal data retention policies.
Industry Applications
Finance & Insurance
Essential for meeting strict regulatory compliance and audit requirements regarding client communications and transaction data retention.
Legal & Professional Services
Critical for maintaining client records, case files, and communication history for extended periods as mandated by professional standards and regulations.
Healthcare & Life Sciences
Supports compliance with HIPAA and other regulations by ensuring patient-related communications and records are securely archived and accessible.
Government & Public Sector
Necessary for adhering to public record laws and retention policies, ensuring transparency and accountability through accessible historical data.
Frequently Asked Questions
What is an Archived User in Google Workspace?
An Archived User is a former employee whose data is retained for a specified period, typically up to one year, at a reduced license cost. This allows access for compliance or record-keeping without the need for an active user license.
How long is the data retained with this plan?
This specific plan allows for data retention of former employee accounts for up to one year from the date of archival.
Can active users be assigned this license?
No, this plan is exclusively for archiving data of former employees. Active users require standard Google Workspace licenses.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.