Google Workspace Business Standard Archived User License (Monthly)
Maintain access to historical Google Workspace data for former employees with the Archived User Flexible Plan, ensuring compliance and continuity.
- Archived User Access: Retain access to past user data and emails for compliance and historical reference.
- Cost-Effective Storage: Provides essential storage for inactive accounts at a reduced cost.
- Compliance Assurance: Supports data retention policies and audit requirements for inactive user accounts.
- Flexible Monthly Billing: Adapt your licensing needs month-to-month without long-term commitments.
Product Overview
Product Overview
Google Workspace Business Standard Archived User Flexible Plan offers a cost-effective solution for retaining access to data from former employees. This plan ensures that critical information, emails, and documents remain accessible for compliance, legal discovery, or historical reference without the full cost of an active user license.
This solution is ideal for businesses of all sizes that need to maintain data integrity and meet regulatory requirements. It integrates directly into your existing Google Workspace environment, providing a straightforward way to manage inactive accounts and their associated data.
- Archived User Management: Assign licenses to former employees to preserve their data.
- Data Access and Retrieval: Access emails, documents, and other files associated with archived accounts.
- Compliance Support: Aids in meeting data retention and eDiscovery obligations.
- Flexible Licensing: Monthly payment option allows for adjustments based on current needs.
- Core Google Workspace Tools: Includes access to essential tools for data management and retrieval.
Ensure your business continuity and compliance by managing inactive user data effectively with Google Workspace Archived User licenses.
What This Enables
Retain historical user data for compliance
Enable teams to maintain access to emails, documents, and other files from former employees. This ensures adherence to data retention policies and supports audit requirements.
Cloud-based productivity suites, SaaS applications, regulated industries, data governance frameworks
Support eDiscovery and legal holds
Streamline the process of retrieving specific data for legal or investigative purposes. Archived user data can be easily accessed when required for eDiscovery requests.
Legal compliance, internal investigations, risk management, cloud data management
Manage inactive accounts cost-effectively
Automate the assignment of licenses to users who have left the organization. This reduces licensing costs while preserving essential data.
Employee offboarding processes, IT asset management, SaaS license optimization, budget management
Key Features
Archived User Licensing
Preserve access to all data associated with a former employee's account at a reduced cost.
Monthly Payment Flexibility
Adjust your license count each month based on your organization's specific needs and budget.
Data Retention Support
Meet regulatory and internal data retention policies by keeping historical user data accessible.
Google Workspace Integration
Seamlessly manage archived users within your existing Google Workspace environment.
Cost Optimization
Significantly lower the cost of data storage for inactive accounts compared to active licenses.
Industry Applications
Finance & Insurance
Crucial for meeting stringent data retention and eDiscovery requirements common in financial services and insurance sectors.
Legal & Professional Services
Essential for maintaining client case files and historical communications for audit and legal defense purposes.
Healthcare & Life Sciences
Supports compliance with regulations like HIPAA by ensuring access to historical patient-related communications and data.
Manufacturing & Industrial
Helps retain project documentation, supplier communications, and operational data from past employees for continuity and reference.
Frequently Asked Questions
What is an Archived User license?
An Archived User license is a Google Workspace license assigned to former employees. It allows you to retain access to their data, such as emails and documents, for compliance or historical purposes without the full cost of an active user license.
How does the Flexible Plan work?
The Flexible Plan allows you to pay monthly for your licenses. You can increase or decrease the number of licenses you need each month, providing flexibility for your budget and user management.
Can I access the data of an archived user?
Yes, administrators can access the data of archived users. This is crucial for eDiscovery, compliance, and retrieving information needed for ongoing business operations.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.