Google Workspace Enterprise Plus Archived User Flexible Plan
Google Workspace Enterprise Plus Flexible Plan provides secure, long-term data archiving for user accounts, ensuring compliance and data accessibility.
- Archived User Data: Retain access to historical user data and communications.
- Compliance Ready: Meet regulatory requirements for data retention and eDiscovery.
- Flexible Storage: Scalable storage options to manage growing data volumes.
- Cost Effective: Optimized pricing for inactive user accounts.
Product Overview
Product Overview
Google Workspace Enterprise Plus Flexible Plan is designed for organizations needing to retain data from former employees or inactive accounts. This plan offers secure, long-term storage and access to archived user data, ensuring compliance with retention policies and enabling eDiscovery when necessary.
This solution is ideal for mid-market to enterprise organizations that manage a significant number of user accounts and require a robust system for data archiving. It integrates with the broader Google Workspace suite, providing a unified platform for managing user data lifecycle and maintaining operational continuity.
- Data Archiving: Securely store and manage data from inactive user accounts.
- eDiscovery Support: Facilitate legal holds and data retrieval for investigations.
- Compliance Assurance: Adhere to industry-specific data retention regulations.
- Flexible Licensing: Cost-effective option for accounts no longer actively used.
- Centralized Management: Manage archived data alongside active Google Workspace data.
Ensure your organization meets its data retention obligations with a scalable and secure archiving solution.
What This Enables
Retain historical user data for compliance
Enable teams to meet regulatory data retention requirements by securely storing historical user communications and documents. This ensures that all necessary data is available for audits and legal discovery.
Cloud-based productivity suite, regulated industries, hybrid cloud environments
Facilitate eDiscovery and legal holds
Streamline the process of responding to legal requests by providing easy access to archived user data. This capability helps protect the organization during litigation or internal investigations.
SaaS applications, distributed workforce, data-intensive operations
Manage inactive user accounts cost-effectively
Automate the transition of former employee data to a cost-effective archive solution. This reduces licensing costs associated with inactive accounts while preserving essential data.
Subscription-based software, frequent employee turnover, cloud-native infrastructure
Key Features
Archived User Licensing
Reduces costs by providing a dedicated, lower-cost license for inactive user accounts.
Data Retention Policies
Helps organizations meet compliance requirements for storing user data for specified periods.
eDiscovery Capabilities
Enables efficient searching and retrieval of archived data for legal and investigative purposes.
Secure Data Storage
Ensures user data is protected and stored securely within Google's infrastructure.
Google Workspace Integration
Maintains a unified data management experience within the familiar Google Workspace environment.
Industry Applications
Finance & Insurance
Subject to stringent data retention and eDiscovery regulations, making secure archiving essential for compliance and risk management.
Legal & Professional Services
Requires long-term preservation of client communications and case-related data for legal and ethical obligations.
Healthcare & Life Sciences
Must comply with regulations like HIPAA, necessitating secure and accessible storage of patient-related communications and records.
Education & Research
Needs to retain student and faculty data, research records, and administrative communications for extended periods to meet institutional and regulatory requirements.
Frequently Asked Questions
What is the difference between an active and an archived user in Google Workspace?
An active user has a full Google Workspace license and can use all services. An archived user has had their active license converted to a flexible, lower-cost plan for data retention purposes, with limited access.
How long is data retained with the Flexible Plan?
The Flexible Plan allows for indefinite data retention as long as the subscription is maintained. Specific retention policies are determined by your organization's compliance needs.
Can archived users still access their data?
Archived users typically have limited access, primarily for data retrieval under administrator supervision, rather than active daily use of services.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.