Google Workspace Enterprise Plus Archived User Flexible Plan
Archive user data with Google Workspace Enterprise Plus Flexible Plan, ensuring compliance and access to historical information for your business.
- Archived Data Access: Retain access to historical emails, documents, and calendar entries for compliance and reference.
- Flexible Licensing: Pay only for archived users, optimizing costs while maintaining data integrity.
- Enhanced Security: Benefit from Google's advanced security features to protect archived user data.
- Compliance Support: Meet regulatory requirements by securely storing and managing historical user information.
Product Overview
Product Overview
Google Workspace Enterprise Plus Archived User Flexible Plan provides a cost-effective solution for retaining access to data from former employees. This plan ensures that critical business information remains accessible for compliance, legal discovery, and historical reference without the full cost of active user licenses.
This service is ideal for organizations that need to maintain data retention policies and access historical communications and files. It supports businesses of all sizes that utilize Google Workspace for their daily operations and require a secure, compliant method for managing inactive user accounts and their associated data.
- Archived User Management: Securely store data from departed employees.
- Data Accessibility: Maintain access to emails, documents, and calendar data.
- Cost Optimization: Pay a reduced rate for archived accounts.
- Security & Compliance: Leverage Google's enterprise-grade security and compliance tools.
- Long-Term Retention: Fulfill data retention policies and legal hold requirements.
Ensure your business continuity and compliance by securely archiving inactive user data with Google Workspace Enterprise Plus.
What This Enables
Enable long-term data retention and compliance
Enable teams to meet regulatory data retention requirements by securely storing historical user data. This ensures that all necessary information is available for audits, legal discovery, or business continuity purposes.
Cloud-based productivity suite, regulated industries, data governance policies, business continuity planning
Streamline inactive user data management
Streamline the process of managing data from former employees, reducing the burden on IT staff. This plan provides a dedicated and cost-efficient way to preserve access to essential information without maintaining full active licenses.
Employee offboarding processes, IT resource optimization, cost management, SaaS application usage
Automate access to historical communications
Automate the retrieval of past emails, documents, and calendar events for legal or operational needs. This ensures that critical historical context is readily available when required, supporting informed decision-making.
Legal hold procedures, internal investigations, historical data analysis, knowledge management
Key Features
Archived User Licensing
Pay a reduced subscription fee for inactive user accounts, optimizing your Google Workspace licensing costs.
Data Preservation
Ensure that all emails, documents, calendar entries, and other user data are securely retained and accessible.
Compliance and eDiscovery
Meet regulatory requirements and facilitate legal discovery processes by having easy access to historical user data.
Enterprise-Grade Security
Benefit from Google's advanced security infrastructure to protect your archived data from unauthorized access or loss.
Flexible Access Controls
Maintain control over who can access archived data, ensuring privacy and security.
Industry Applications
Finance & Insurance
Critical need for long-term data retention and eDiscovery to meet strict regulatory compliance and audit requirements.
Legal & Professional Services
Requires secure storage and easy retrieval of historical client communications and case-related documents for ongoing legal matters.
Healthcare & Life Sciences
Mandatory compliance with data privacy regulations like HIPAA necessitates secure archiving of patient and operational data.
Government & Public Sector
Subject to public records laws and retention mandates, requiring reliable and accessible archiving of official communications and data.
Frequently Asked Questions
What is the difference between an active and an archived user in Google Workspace?
An active user has a full Google Workspace license and can use all services. An archived user has their account deactivated but their data is retained and accessible under specific plans like this one, at a reduced cost.
How long is data retained for archived users?
Data retention for archived users is determined by your organization's data retention policies and Google Workspace settings. This plan facilitates the storage of that data.
Can archived users access their accounts?
No, archived users cannot log in or use Google Workspace services. Access to their data is managed by administrators for specific purposes like compliance or eDiscovery.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.