Google Workspace Enterprise Plus Archived User License - 36 Month Annual Plan
Securely archive user data for 36 months with Google Workspace Enterprise Plus, ensuring compliance and data retention for your business.
- Archived User Management: Maintain access to historical data for compliance and continuity.
- Enterprise Plus Features: Benefit from advanced security, management, and collaboration tools.
- 36-Month Commitment: Lock in pricing and simplify budgeting with a long-term annual plan.
- Monthly Payment Option: Manage cash flow effectively with predictable monthly installments.
Product Overview
Product Overview
This offering provides a Google Workspace Enterprise Plus license specifically for archived users. It ensures that data from former employees remains accessible and secure for the duration of the 36-month term, facilitating compliance and historical record keeping. The annual plan is structured for monthly payments, offering a balance of long-term commitment and financial flexibility.
Ideal for organizations of all sizes that need to retain user data beyond active employment, this solution supports businesses in regulated industries or those with strict data retention policies. It integrates with the broader Google Workspace suite, allowing for continued management and access within a familiar environment, without the cost of a full active user license.
- Archived Data Access: Retain access to emails, documents, and other user data for compliance and historical reference.
- Enhanced Security: Benefit from Enterprise Plus security features to protect archived information.
- Cost-Effective Licensing: Pay for archived users at a reduced rate compared to active licenses.
- 36-Month Plan: Secure a long-term solution for data retention needs.
- Monthly Payments: Spread the annual cost over 12 months for predictable budgeting.
Ensure your business meets its data retention obligations with this cost-effective, long-term archiving solution.
What This Enables
Ensure long-term data retention and compliance
Enable teams to maintain access to historical user data for regulatory compliance and audit purposes. This ensures that critical information from past employees is available when needed, preventing data loss and associated penalties.
Cloud-based applications, SaaS platforms, Subscription services
Manage inactive user accounts cost-effectively
Streamline the management of former employee accounts by assigning them an archived user license. This reduces licensing costs while preserving access to essential data, optimizing IT spend.
SaaS environments, Cloud infrastructure, Digital workplaces
Support legal and eDiscovery requirements
Automate the process of preserving data for legal holds and eDiscovery requests. This ensures that all relevant historical communications and documents are securely stored and retrievable, supporting legal proceedings.
Data management policies, Compliance frameworks, Digital record keeping
Key Features
Archived User Licensing
Provides cost-effective access to historical data for former employees, meeting compliance and retention needs.
36-Month Term
Secures a long-term data retention solution, simplifying planning and ensuring data availability for an extended period.
Monthly Payment Option
Offers predictable cash flow management by spreading the annual license cost over 12 months.
Google Workspace Enterprise Plus Features
Leverages advanced security, management, and data protection capabilities for archived information.
Data Accessibility
Ensures that critical historical data remains accessible for audits, legal requests, and business continuity.
Industry Applications
Finance & Insurance
Financial institutions require strict data retention for regulatory compliance and audit trails, making archived user data essential for long-term record keeping.
Legal & Professional Services
Law firms and professional service providers must retain client communications and case files for extended periods to meet legal and ethical obligations.
Healthcare & Life Sciences
Healthcare organizations need to maintain patient records and operational data for compliance with HIPAA and other regulations, often requiring long-term archiving.
Government & Public Sector
Government agencies are subject to stringent public records laws and retention schedules, necessitating secure and accessible archiving of historical data.
Frequently Asked Questions
What is an archived user license for Google Workspace?
An archived user license is a specific type of license for Google Workspace that allows organizations to retain access to data from former employees. It is a cost-effective way to manage historical data for compliance and retention purposes without paying for a full active user license.
Why would a business need to archive user data?
Businesses archive user data to comply with regulatory requirements, meet data retention policies, support legal eDiscovery requests, and maintain historical records for business continuity. This ensures that critical information is preserved and accessible when needed.
What is the difference between an active and an archived user license?
An active user license provides full access to all Google Workspace services and features for a current employee. An archived user license primarily grants access to the user's historical data (emails, documents, etc.) for retention and compliance purposes, with limited or no access to active collaboration tools.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.