Google Workspace Enterprise Standard Archived User Plan - Monthly
Archive inactive Google Workspace user data affordably with the Enterprise Standard Archived User Flexible Plan, offering monthly payment flexibility.
- Archived User Access: Maintain access to historical user data for compliance and reference.
- Flexible Monthly Billing: Pay month-to-month for archived user licenses, avoiding annual commitments.
- Cost-Effective Storage: Significantly reduce costs compared to active user licenses for inactive accounts.
- Data Preservation: Ensure critical business information remains accessible and secure for future needs.
Product Overview
Product Overview
This plan provides a cost-effective solution for archiving inactive Google Workspace user accounts. It allows businesses to retain access to historical data, emails, documents, and other files associated with former employees or inactive users at a reduced license cost.
Ideal for SMBs and mid-market organizations, this plan ensures compliance and data retention policies are met without the expense of maintaining full active licenses for users who are no longer with the company. It integrates directly with your existing Google Workspace environment.
- Archived User Licensing: Securely retain data for former employees at a fraction of the active user cost.
- Monthly Payment Option: Offers flexibility with a pay-as-you-go monthly billing structure.
- Data Access and Retrieval: Enables access to historical emails, documents, and other user data.
- Compliance and Governance: Supports data retention policies and eDiscovery requirements.
- Reduced Licensing Costs: Optimizes Google Workspace spend by deactivating unused licenses.
Preserve critical business data and meet compliance needs with this flexible, cost-effective archiving solution.
What This Enables
Retain inactive user data affordably
Enable teams to maintain access to historical emails, documents, and other files from former employees. Streamline compliance by ensuring all necessary data is preserved for potential audits or legal requests.
cloud-marketplace, SW, subscription billing, monthly payment
Optimize Google Workspace licensing costs
Automate the process of reducing license counts for departing employees while preserving their data. Support cost management by paying only for archived user access, not full active functionality.
cloud-marketplace, SW, subscription billing, monthly payment
Meet data retention and compliance mandates
Ensure your organization adheres to industry regulations and internal policies regarding data preservation. Provide IT professionals with the tools to manage historical data access securely.
cloud-marketplace, SW, subscription billing, monthly payment
Key Features
Archived User License
Retain access to historical data for former employees at a significantly reduced cost.
Monthly Payment Flexibility
Avoid long-term commitments with a pay-as-you-go monthly billing option.
Data Preservation
Ensure critical business information remains accessible and secure for compliance and reference.
Google Workspace Integration
Seamlessly integrates with your existing Google Workspace environment for unified management.
Cost Optimization
Reduce overall Google Workspace expenditure by deactivating unnecessary active licenses.
Industry Applications
Finance & Insurance
Financial institutions require long-term data retention for regulatory compliance and audit purposes, making archived user data essential.
Legal & Professional Services
Law firms and professional services companies must maintain client communication and case-related data for extended periods, often necessitating archived user accounts.
Healthcare & Life Sciences
Healthcare organizations need to comply with strict data privacy and retention regulations like HIPAA, making archived user data critical for patient records and operational continuity.
Manufacturing & Industrial
Manufacturers often retain project data, supply chain communications, and operational logs for extended periods to ensure traceability and support future product development.
Frequently Asked Questions
What is the difference between an active and an archived user license?
An active user license provides full access to all Google Workspace applications and services. An archived user license retains access to the user's data, such as emails and documents, but does not grant access to active services.
Can I switch between active and archived licenses?
Yes, you can typically convert active users to archived users and vice versa, depending on your Google Workspace administration settings and license availability.
How long is the data retained for archived users?
Data for archived users is retained as long as the archived user license is active and paid for. You control the duration of data retention through your subscription.
Deployment & Support
Deployment Complexity
Low — self-service
Fulfillment
Digital Delivery
License keys / portal provisioning
Support Model
Zent Networks Managed
Renewal, add-license, and lifecycle management included
Subscription Terms
Cancellation
Cancel anytime — no charge on next cycle
You may cancel this subscription at any time. Cancellation takes effect at the end of the current billing period. You will not be charged for the following billing cycle. Access remains active through the end of the paid term.
Returns
Subscription licenses are non-refundable
Digital software licenses and SaaS subscriptions cannot be returned once activated or provisioned. Contact a Zent Networks account manager if you have questions before purchasing.